BUDGET BUSTERS
Below is a short list of items to be thinking about when building your budget. This is a complete list, but hopefully it will help you.
- COMPS:
- Particularly for meal functions and field trips
- Charged per comp by GSA
- BREAKS
- Upping the guarantee for coffee/break service
- BUSINESS CENTER
- Upping the guarantee for coffee/break service
- Not budgeting properly for Food and Beverage prepackaged "Day Rates."
- Over Estimating Registration Numbers
- Forgetting to budget for Service Charges and Taxes
- Liquor License
- Cost of beer tickets
- Rekeying Door Locks
- Room Resets
- Security
- Telephone Access Fees
- VIP Amenities
- Wire Transfers
- Mandatory use of hotel or conference center box lunches (when the lunches will be consumed off-site).
- Wi-Fi charges
- Fuel for field trips
- Tax & gratuity on F&B
- When ordering break items, take note of weather. Warm weather=cold drinks; cool weather=warm drinks
- Be specific with Banquet services on how the food/break items should be served. If you’ve ordered 40 gallons of coffee for the entire meeting, make sure it’s portioned out daily.