Information for Presenters
Oral Sessions
Most oral sessions have 20 minutes per presentation (17 minutes, presentation; 3 minutes, question and discussion). The two exceptions are the undergraduate research talks (session T23) and student lightning talks (T24). Refer to the session descriptions and emailed presenter instructions for details on time limits in those sessions. Presentations must be prepared using PowerPoint or PDF formats, using a 16:9 screen ratio. One laptop with Windows 7 (no Macs available) with PowerPoint, one LCD projector, and one screen is provided for all oral sessions. In addition, each room is equipped with a lectern, microphone, wireless computer mouse and slide advancer, and a speaker timer.
Speaker Ready Room
All oral session presenters must visit the Speaker Ready Room in the Eagle Room on the 2nd floor before their scheduled presentation to ensure their PowerPoint or PDF file is properly configured and operating and load it on one of the laptops. Failure to do so may result in presentations being omitted from sessions. Speaker Ready Room hours are as follows:
Sunday, 14 April, 4–7 p.m.
Monday, 15 April, 7:30 a.m.–5 p.m.
Tuesday, 16 April, 7:30a.m.–2 p.m.
Each speaker must bring his or her PowerPoint or PDF presentation on a USB-compatible flash drive (a.k.a. thumb drive or memory stick) to the Speaker Ready Room to upload to the appropriate session folder according to the deadlines below. Morning presentations must be uploaded by the end of the day prior to the presentation. All afternoon presentations must be uploaded by noon on the day of the presentation.
If you aren't able to make it to the Speaker Ready Room by the times listed above for your presentation time, please stop by at your earliest convenience when the SRR is open, and the staff there will assist you to get your talk uploaded in the correct location.
Poster Sessions
Most poster Sessions are located in the Grand Ballroom, and a small number of posters are located in the Top of the Plaza. Poster presenters have one 4' x 8' horizontal (landscape) poster display surface. Please check the program for specific times and locations. Numbers on the display surfaces correspond to the poster booth numbers listed in the Program. Push pins are recommended to mount posters, and some pins are furnished for each poster board.
Lightning Talks
If your acceptance notice said that your abstract is in a Lightning Talk session, that means that you have a poster presentation as well as a lightning talk. For the poster presentation, prepare your poster as you normally would, using the guidelines for poster presenters detailed above.
Your lightning talk takes place in an eight-minute time slot, which includes five minutes for the talk and three minutes for Q&A and transitioning to the next talk.
You may have one slide to project in the session room during your lightning talk, this can be a PDF of your poster, or any other slide of your choosing. Please upload your slide (in PowerPoint or PDF format) in the Speaker Ready Room using the guidelines under "Speaker Ready Room" above.
Session Chair Orientations
Each Session Chair is requested to attend a 15-minute “Session Chairs Orientation” held in Swannanoa, 2nd floor, from 7–7:15 a.m. on the morning of the day on which your session is to take place. This meeting will include a review of session time management, AV procedures, and other information affecting the conduct of the day’s sessions.
Session chairs are asked to strictly adhere to the technical program schedule and to limit speakers to their allotted time. If a speaker does not appear for an assigned time slot, session chairs should call a break or discussion period and begin the following presentation at its scheduled time.
A student volunteer is assigned to each oral session. Session chairs are asked to meet with the assigned student volunteer before the start of the session. The volunteers are there to help the sessions run smoothly and to contact the AV Coordinator in the event of technical problems.
Symposia