Information for Presenters
Each speaker will be allotted a time of 20 minutes for oral presentations (17 minutes for presentation; 3
for questions, discussion, and transition). Presentations must be prepared using PowerPoint or PDF formats. One
laptop with Windows PowerPoint, one LCD projector, and one screen will be provided for all oral sessions. In
addition, each room is equipped with a lectern microphone, wireless microphone, wireless computer mouse and
PowerPoint advancer, and a speaker timer. Speakers may not use their own laptops for presentations.
Speaker Ready Room (EC 411)
All oral session presenters must visit the Speaker Ready Room before their scheduled presentation to ensure
PowerPoint or PDF file is properly configured and operating, and load it on one of the laptops. Failure to do so
may result in presentations being omitted from sessions. Speaker Ready Room hours are as follows:
The Speaker Ready Room is open for program checking and speaker assistance as follows:
Wednesday, 3 May: 3–7 p.m.
Thursday, 4 May: 7 a.m.–7 p.m.
Friday, 5 May: 7 a.m.–2 p.m.
For Presentation............Upload Not Later Than
Thurs. 4 May, AM...........7 p.m., Wed. 3 May
Thurs. 4 May, PM...........noon, Thurs. 4 May
Fri. 4 May, AM.................7 p.m., Thurs. 4 May
Fri. 4 May, AM.................noon, Fri. 4 May
Each oral presentation speaker must bring their PowerPoint or PDF presentation on a USB compatible flash drive
(a.k.a. thumb drive or memory stick) to the Speaker Ready Room for checking and uploading to their session’s
folder according to the deadlines below. Failure to do so may result in presentations being omitted from session
sequences. Morning presentations must be uploaded by the end of the day prior to the presentation, and afternoon
presentations must be uploaded by noon on the day of the presentation.
Information for Session Chairs
Session chairs are required to attend a Session Chairs Orientation, being held in EC 514 from 7 a.m.-7:30 a.m.
Thursday and Friday. Session chairs are requested to adhere to the schedule and to encourage the strict time
limits provided to speakers. Session chairs are asked to strictly adhere to the technical program schedule and to limit speakers to their
allotted time. If a speaker does not appear for an assigned time slot, session chairs should call for a break or
discussion period and begin the following presentation at its scheduled time. Please watch this video before attending your session. You'll find that this Session Chair handout to also be helpful.