Information for Presenters
Oral presentations are 20 minutes; 17 minutes for the talk and 3 minutes for questions and discussion. Presentations must be prepared using PowerPoint or PDF formats, using a 16:9 screen ratio. One laptop with Windows (no Macs available) and PowerPoint, one LCD projector, and one screen will be available in each oral presentation room. In addition, each room is equipped with a lectern, microphone, slide advancer, and speaker timer.
It is always helpful to add closed captioning to your slides. You can check out Google and Microsoft for easy instructions.
Each poster board is 6 x 4 feet (landscape), and posters can be hung with pushpins. Posters are located in the Student Union Ballroom A/B adjacent to the exhibitors. Please check the Program for specific times and topics. Numbers on each poster display correspond to the poster booth numbers listed in the Program. Presenters are expected to have their posters up by 8:30 a.m. and they are expected to be present at their posters from 4–6 p.m. Presenters are expected to take down their posters at the end of the session. Any posters not taken down will be discarded.
Speaker Ready Room
The Speaker Ready Room is located in Student Union Meeting Room 209 and is available at the following times:
- Monday, 14 March, 3–7 p.m.
- Tuesday, 15 March, 6:30 a.m.–5:30 p.m.
- Wednesday, 16 March, 6:30 a.m.–5:30 p.m.
- Thursday, 17 March, 6:30 a.m.–noon
All oral presenters must visit the speaker ready room before their scheduled presentation to ensure their PowerPoint or PDF file is properly configured and to upload it to the correct session folder on the meeting computers. All presentations are displayed as PowerPoint presentations or PDF files in technical sessions, and presentations should be prepared using a 16:9 ratio. The Speaker Ready Room can also be used to check presentations prior to uploading files. We ask that oral presenters upload their presentation the night before for morning sessions, and at least 2 hours prior to the beginning of their session for afternoon sessions. Tuesday morning speakers should upload their talks by 7 a.m. on the same day.
Session Chair Orientations
Each Session Chair is requested to attend a 15 minute “Session Chairs Orientation” held in the 148 Wright Hall on the morning of the day on which your session is to take place. This meeting will include a review of session time management, AV procedures, and other information affecting the conduct of the day’s sessions.
Session chairs are asked to strictly adhere to the technical program schedule and to limit speakers to their allotted time. If a speaker does not appear for an assigned time slot, session chairs should call a break or discussion period and begin the following presentation at its scheduled time.
A student volunteer is assigned to each oral session. Session chairs are asked to meet with the assigned student volunteer before the start of the session. The volunteers are there to help the sessions run smoothly and to contact the AV Coordinator in the event of technical problems.