INFORMATION FOR PRESENTERS
The Technical Program consists of Theme and Discipline Sessions arranged in oral and poster sessions as described below. The Technical Program begins at 8 a.m. and concludes at 6 p.m. on Wednesday and Thursday, 15 and 16 May, and begins at 8 a.m. and concludes at 3:30 p.m. on Friday, 17 May.
Oral presentations are 20 minutes, 17 minutes for the talk and 3 minutes for questions and discussion. Presentations must be prepared using PowerPoint or PDF formats, using a 16:9 screen ratio. One laptop with Windows 7 (no Macs available) with PowerPoint 2010, one LCD projector, and one screen is provided for all oral sessions. In addition, each room is equipped with a lectern, microphone, wireless computer mouse and PowerPoint advancer, and a speaker timer.
Speaker Ready Room
All oral presenters must visit the Speaker Ready Room (OCC C128) before their scheduled presentation to ensure their PowerPoint or PDF file is properly configured and operating, and to load it on one of the laptops. Failure to do so may result in presentations being omitted from sessions.
Speaker Ready Room hours are as follows:
Tuesday, 14 May: 3–7 p.m.
Wednesday, 15 May: 7 a.m.–6 p.m.
Thursday, 16 May: 7 a.m.–6 p.m.
Friday, 17 May: 7–11 a.m.
Each speaker must bring a PowerPoint or PDF presentation on a USB compatible flash drive (a.k.a. thumb drive or memory stick) or a CD-ROM disk to the Speaker Ready Room for checking and uploading to the correct session folder. For morning sessions, talks must be uploaded the prior day. For afternoon sessions, talks must be uploaded by 10 a.m.
Information for Session Chairs
Session chairs are required to attend one Session Chair Orientation before their session takes place. Orientations will be held each morning on Wednesday–Friday from 7–7:30 a.m. in OCC C124. Session chairs are requested to adhere to the schedule within their session, and to encourage the strict time limits provided to speakers.
All poster sessions are in OCC Exhibit Hall B. Poster presenters have one 4x6 foot horizontal (landscape) poster display surface. Please check the Program for specific times and topics. Numbers on these display surfaces correspond to the poster booth numbers listed in the Program. The poster boards accept push pins, and some pins are furnished for each poster. Authors can put up their posters over the course of the morning. Posters must be taken down after the poster session in the afternoon.