You are not required to solicit sponsorship monies to help offset costs for
your meeting. However, if you decide to try for sponsorship funding,
below are some tips from Paul Doss, 2008 North-Central Committee
Chair which you may find very helpful.
From: Paul Doss
Sent: Monday, August 04, 2008 10:40 AM
Subject: Re: tips for getting sponsorships
In addition to starting early!...I think five things specifically
helped me the most in my fundraising.
1)--I targeting prospects that were clearly linked to my selection
of Keynote speaker. I invited a speaker that had made international
press with geological research in an Illinois coal mine. Then I
targeted the regional “powerhouse” coal producer and
the Illinois State Survey.
2)--I highlighted specific elements of the program that were relevant
to specific sponsors.
3)--I targeted prominent local and regional corporations that I
knew had deep pockets.
4)--I didn’t mess around with “nickels and dimes.”
I set up a sponsorship packet modeled off of the national meeting
(levels such as diamond, gold, etc) and made the smallest listed
amount as $200-$499 (of all my cash sponsors that I solicited, only
one gave in the lowest level, and nearly all gave in the $1000-$4999
5)--I personalized a detailed letter to every one of my sponsorship
prospects. Only one of my sponsor prospects declined the opportunity
I prepared a sponsorship solicitation packet that included the
detailed personal letter, a general sponsor call, and a page of
sponsor levels and benefits (I have included a letter example and
the other pages here if you wish to use them). I also played one
or two sponsors off each other (ethically of course). For example,
I sought sponsorship from our Historic New Harmony program here
at the University, and after they gave $600.00, I knew my college
dean would never let that program have a larger sponsorship than
him—so he gave much more after informing him of the New Harmony
amount. I assured all sponsors that they would get significant exposure,
and I prepared a cool (and cheap) looping PowerPoint “electronic
banner” that ran all meeting long in the exhibit hall.
Dr. Paul K. Doss, LPG #2047
Department of Geology
University of Southern Indiana
Evansville, IN 47712