| Below are
samples of notices sent during the abstracts submission process,
and immediately after the meeting. GSA will be responsible for making
sure these notices are sent. These notices will be updated to fit
your meeting, plus anything else you would like to include. Please
work with Nancy Wright (nwright@geosociety.org)
to get these messages set up for your meeting.
An email blast announcing the opening of registration is sent out
approximately three months before your meeting.
The Geological Society of America Northeastern/Southeastern
Joint Section Meeting
13-16 March 2010, Baltimore, Maryland
Spring is just around the corner and it's
time to plant the seeds for a fruitful spring meeting! Join
us at the beautiful Inner Harbor in Baltimore, where you can learn
about new developments in your region, share your research, connect
with colleagues and friends, and gain professional inspiration.
Read on for details.
I. Registration is now open
II. Important dates
III. Student Mentor Programs
Registration
You may register securely online at: http://www.geosociety.org/sectdiv/northe/2010mtg/registration.htm.
The early registration deadline is Monday,
8 February 2010, As always, all speakers MUST register
for the meeting. Field trip and workshop participants must also
register, but special registration rates apply for people attending
only those events. (Please note: the cancellation deadline is
Tuesday, 16 February 2010.)
Important Dates
The Student Travel Grants deadline is Monday,
8 February 2010.
[More
information]
The GSA discounted hotel rates will expire
Saturday, 20 February 2010.
Space will go fast at the Sheraton Baltimore City Center Hotel,
so make your hotel reservation early.
[More
information]
Professionals: If you are interested
in mentoring at one of the GSA Section Meetings or have questions
about these events, please contact Jennifer
Nocerino.
The Roy J. Shlemon Mentor Programs in Applied
Geoscience,
Sun.-Mon., 14-15 March, noon-1:30 p.m.
This program is designed to acquaint advanced
undergraduate and beginning graduate students with careers in
applied geosciences. The Mentor's goal is to provide real-world
information and insight, based on his or her own career, to which
students may not be exposed through their academic experiences.
We have different mentors lined up for each day so plan to come
both days!
The John Mann Mentors in Applied Hydrogeology
Program,
Tues. 16 March, noon-1:30 p.m.
This program provides a forum for undergraduate
and graduate students interested in hydrogeology or hydrology
as a career to participate in informal conversation with professionals
currently practicing in these fields. These programs are relaxed,
small-scale, focused events.
[more information on mentor
programs].
| Early Registration Deadline
Reminder |
An email blast announcing the registration deadline is apporaching,
is sent out about a week before the deadline..
Join us at the beautiful Inner
Harbor in Baltimore for this years' meeting - just six weeks away! You
can learn about new developments in your region, share your research,
connect with colleagues and friends, and gain professional inspiration.
Join the discussions! View the complete technical program
for more information.
I. Early Registration Deadline
II. Travel Information
III. Important Dates
IV. Mentor Programs
Early Registration Deadline
You may register securely online. The early registration deadline
is Monday, 8 February 2010.
Attendance at this years’ meeting is shaping up to be the
highest in recent history so register now to take advantage of
lower registration rates and to assure your space in Events, Workshops,
and Field Trips. As always, all speakers MUST register for the
meeting. Field trip and workshop participants must also register,
but special registration rates apply for people attending only
those events. (Please note: the cancellation deadline is Tuesday,
16 February 2010.)
Travel Information
Free parking is not available in downtown Baltimore. Check out
the website travel page for information on public transportation, parking
options, and directions to the Sheraton Baltimore City Center
Hotel.
Important Dates
The Student Travel Grants deadline is Monday, 8 February 2010.
[More
information]
The GSA discounted hotel rates will expire
Saturday, 20 February 2010. Space will go fast at the Sheraton
Baltimore City Center Hotel, so make your hotel reservation early.
[More
information]
Mentor Programs
Professionals: If you are interested in mentoring at one
of the GSA Section Meetings or have questions about these events,
please contact Jennifer
Nocerino.
The Roy J. Shlemon Mentor Programs in Applied
Geoscience,
Sun.-Mon., 14-15 March, 12:15 - 1:30 p.m.
The John Mann Mentors in Applied Hydrogeology
Program,
Tues. 16 March, 12:15-1:30 p.m.
[more
information on mentor programs].
| Sample of Abstracts Deadline
Approaching Notice |
One week prior to your abstracts deadline, a message is sent to GSA
members in your section, reminding them of the approaching deadline.
Below is a sample of the message.
Submit an abstract to the combined Northeastern/Southeastern
Section meeting being held 25–27 March 2004, in Washington,
DC. Deadline for submission is 16 December 2003. The abstract
form is located at http://gsa.confex.com/gsa/2004NE/index.epl.
If you have any questions about the abstract form, please contact
the GSA Technical Program Manager, Nancy Wright, mailto:nwright@geosociety.org.
For additional meeting information, visit
http://www.geosociety.org/sectdiv/northe/04nesemtg.htm, or contact
one of the General Co-chairs, Rick Diecchio, mailto:rdiecchi@gmu.edu,
or George Stephens, mailto:geoice@gwu.edu or one of the Technical
Program Cochairs, Leslie Ruppert, mailto:lruppert@usgs.gov, or
Brenda Pierce, mailto:bpierce@usgs.gov.
Take advantage of this opportunity to meet
with friends, find out what's new in your region, and collaborate
with colleagues. See you there!
| Sample of Notices Sent
to Theme and Symposia Session Chairs |
Here is a sample of the information sent to theme and symposia chairs/organizers
one month prior to the abstracts deadline. This link gives them the
capability to view abstracts being submitted, making sure all expected
abstracts are received by the deadline date. It is their responsibility
to be sure all abstracts are submitted prior to, or on, the published
abstracts deadline.
You can now log on to your session for the
GSA South-Central Section Meeting in College Station, Texas, titled
"[[Session_Title]]," at:
http://gsa.confex.com/gsa/2004SC/login.cgi/
ID: [[Session_id]]
Password: [[Session_Password]]
This is a secure access site for you and
any co-advocates you may have. Once inside this page, please hit
the ARRANGE PROGRAM link found in the left-hand panel to view
the abstracts submitted to your session. It is your responsibility
to be sure all invited talks are submitted on time. The abstracts
deadline is midnight (Pacific Time), December 16. ABSOLUTELY no
abstracts will be accepted after that time. Shortly after December
16, you’ll receive more information on how to organize your
session. If you have any difficulty accessing your site, please
contact Nancy Wright (nwright@geosociety.org).
Thanks,
Christopher Mathewson
Technical Program Committee Chair
mathewson@xxxx.edu
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Immediately after the abstracts deadline, organizing instructions
are sent to the symposia and theme session chairs. These organizers
may be given up to two weeks to arrange their sessions. Once this
process is complete, the Techncial Program Chair has one week to finalize
the entire technical program, which includes organizing discipline
sessions and assigning rooms. GSA is responsible for sending this
message out. Information in the message will be updated to fit your
meeting. The message will be sent under the name and email address
of your Technical Program Chair.
Dear [[Person_FirstName]] [[Person_LastName]],
Your session for the Southeastern and South-Central
Sections meeting, titled [[Session_Title]], is now ready for you
to organize. You can access your session at
http://gsa.confex.com/gsa/2006RM/login.cgi
ID: [[Session_id]]
Password: [[Session_Password]]
(If you receive more than one of these messages, that means you
have more than one session to organize. Each message received
has a different URL. Please make note of each one.)
When you go to this page, you will have
access to the abstracts submitted to your session. On this page
is where you will organize your session by selecting the ARRANGE
PROGRAM link on the left-hand side of your screen.
To the right of the screen are the abstract
titles. There are two ways you can accept abstracts:
1. You can simply mark the Accept box next to the titles, or
2. You can read and review the entire abstract. If you click on
the title, you are taken to the abstract review page. From here
you can view the abstract, and accept or reject the abstract.
On this page, you also have the ability to make any comments you
wish. If you feel this abstract is newsworthy (i.e., of potential
interest to the science-reading general public), please tell us
why in the box provided. Christa Stratton, GSA Director of Communications,
will be working on media relations for this meeting. If you have
any topics or issues to discuss with her, we encourage you to
contact her at cstratton@geosociety.org.
Additionally, in the left-hand panel is
a link titled Non-Paper Events. This is where you add Introductions,
breaks, etc., simply by putting a check mark in front of the event.
Please note that BREAKS are not automatically included in your
session time. You must place them in yourself. Once you have marked
the event(s), choose the Update button at the bottom of the screen.
Any further instructions will appear on the next page.
Once you've accepted your list of abstracts
and non-paper events, you will need to organize the presentation
order. This can be done by simply marking 1, 2, 3, etc., in the
column titled Order Within Group. (This box only opens up once
the abstract has been accepted.) At this time, please don't worry
about adding a "Start Time" to each abstract. PLEASE NOTE: All
talks are to be scheduled for 20 minutes each. Also, schedule
all breaks for 20 minutes, so that the various sessions stay synchronized.
You should transfer any abstracts that you
do not accept to the "Abstracts Pool." To do this,
- click the "Arrange Session"
link in the session control panel
- then check the "Move" box in
front of each abstract title that you wish to move
- then select "Abstracts Pool"
from the list of available 'Sessions'
- then click the "Update" button
Please follow those same procedures when
moving papers from your Part I session (which houses all your
abstracts) into either your Poster session, or your Part 2 session.
If you received two of these messages, you have an additional
session to organize. If you received one of these messages, you
have do not have an additional Poster or Part 2 session to organize.
Finally, if you have an oral session, and
you have received papers requesting a poster, please get in touch
with these submitters and make sure they intend to give an oral
presentation. If they agree, then there is nothing more you need
to do as the system will automatically give it an oral timeslot.
If they want to present a poster, then please move them out of
your session in the Abstracts Pool to be considered for a discipline
session.
When you have your session in place, please
contact one of us listed below. Deadline to have your session
completed is 7 March 2006.
Thank you very much.
Allen Stork, astork@western.edu
2006 Rocky Mountain Technical Program Chair
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| Sample of Acceptance
Notices |
|
