|The purpose of the student
volunteer is to ensure that a meeting operates smoothly from all aspects.
This includes someone who may be a runner for supplies to assisting
in the technical sessions. The following information is to be used
as a guideline for your meeting.
All rooms will probably be set up just prior to
the meeting beginning. The AUDIO VISUAL CONTRACTOR will check the
podium mic, the electric pointer, and the timer if using one. So
most of the work is done when you arrive. Even so, please .
||Check each technical session
room each morning at 7:30 a.m.
||Have the correct session sign
in place by a half an hour prior to sessions beginning.
||Be sure the students know the
location of the light switches and how they work.
||Have each student check in with
the Session Chairman prior to the session beginning.
||If using laser pointers, ask
the student to be sure the pointer is left at the podium at
the end of the session. (Some speakers forget and put the pointer
in their pockets.)
||Student should check during
the sessions for problems such as sound bleeds between rooms,
temperature or lighting adjustments, or overcrowding.
This volunteer should see that all
posters are up by the starting time (so that adjoining poster booths
will not be disrupted).
Also this person should see that
all poster materials are removed for the start of the next session.
Occasionally an author will leave materials in the booth beyond
the end of a session. Please remove the materials and store them
in your office. If the materials are not picked up by the end of
the meeting, give the material to the local committee chair.
You should have speaker and title
signs for each poster session for the student to post at the start
of each session.
Assist GSA Coordinator and Local
Committee in setting up the registration desk prior to the start
of the meeting. Volunteers also take part in bag stuffing of registration
material, local area information, programs, etc.
Handing out badges and assisting
registrants with room locations and general meeting inquiries.
Assisting presenters with formatting
and loading talks onto thumb drives and delivering them to session
Collecting tickets and taking final
head count at ticketed events.
Being available for errands and tasks that need
to be addressed in the moment.
Replace signs outside meeting rooms after each session with next