SITE AND SELECTION

Vendors and Suppliers

The use of vendors and outside suppliers is something GSA will assist with. Things such as catering, transportation, audiovisual, security, decorators, etc., are all negotiable items. The local committee will need to communicate with the GSA meetings coordinator to outline your specific needs in order to negotiate the best possible price for these services. Often times your familiarity with the local business community can serve as a good resource for GSA when gathering information.

Destination management companies:
	Obtain list of companies from local CVB.
	Determine how long each company has been in operation in the area.
	Check on company’s financial history.
	Obtain references from other associations and firms.
	Determine whether staff is adequate to handle your needs.
	Obtain rates and price structure.
	Determine extent of insurance coverage.
Transportation/shuttles:
	Determine types, configuration, and condition of equipment.
	Obtain clear understanding of price structure, e.g. minimum hours for which you will be charged, charges for extra mileage, methods for calculating mileage, and so on.
	Determine what comes with the package, e.g., signs, coordinator.