Below is a sample copy of the request for
registration services by GSA Headquarters. A description of services
provided by GSA is listed in this document. This document includes
a table specifying the registration services provided by GSA and
those required by the section and local committee.
Click
here to download the form. This request should be downloaded,
filled out, signed, and faxed to William Cox at wcox@geosociety.org.
GSA Meeting Registration
Section Request for Registration Services
A description of services
provided by GSA is listed in this document. This document includes
a table specifying the registration services provided by GSA and
those required by the section and local committee. Please use the
link at the bottom of this page to save, update, and print a WORD
version of this request form. The document should be filled out,
signed, and faxed to William Cox, GSA Sr. Meetings Coordinator,
at (303) 357-1072.
Dear Jack,
The GSA ___________________________________
Section Meeting is scheduled for
____________________________ (Date),
_________________________________________________(Meeting
Property) in ________________________________________________
(City, State).
I am writing to request the registration
services of GSA staff as described in the following table. As in
past years, payment for these services will occur once GSA completes
the final reports on the meeting at which time GSA’s Financial
Services Department will transfer funds from the Section to Headquarters
accounts.
| Registration
Services |
| Design of the registration form
(consistent for both print and electronic media); receipt of
registration forms; processing (including deposit of checks,
processing of credit cards); financial reporting; statistical
reporting; production and distribution of confirmations; preparation
of badges and tickets; preparation of registration packet (badge
holder, tickets, miscellaneous registration announcements);
on-site registration management. |
|
Registration Fees |
Amount
Payable to GSA |
| Fee per professional registrant |
$28 |
| Fee per student, guest, K–12,
and complimentary registrant |
$13 |
Registration
Services Details |
| GSA Meetings Coordinator |
To manage the planning and implementation of
registration requirements and services (including on-site management) |
| Pin/Clip Badge Holders/Stock |
Supplied for all registrants using GSA standard
badge stock and holders; special
order badge stock and holders can be provided at an additional
charge |
| Confirmations |
E-mailed, faxed or mailed |
| Field Trip/Short Course Mailing |
One Field Trip and Short Course information mailing
(for additional information) |
| Registration Marketing |
Assistance creating registration marketing/promotional
text. |
| Data Entry |
Registration data entry (pre and post meeting). |
| Cancellations and Refunds |
Cancellations and refunds will be handled based
on specified deadlines and guidelines. |
| On-line Registration |
On-line registration from GSA's Website, including
form set up, processing, and linking to other sites. |
| Registration Forms |
Pre-Meeting and On-site registration forms (production
and printing) |
| Committee Support |
Committee support and communication. |
| Statistical Reports |
Statistics using GSA's standard reports will
be sent to general chairman on a weekly basis along with a post-meeting
report (please allow ample time for final reports). |
| Financial Reports |
Financial reporting and audit trails using GSA's
standard reports. |
| Section Support |
Web site announcements, IT, Media, & Financial
service support. GSA Today 1st & 2nd announcements. |
| |
Registration
Support to be Provided by Section |
| The following furnishings, materials,
supplies, equipment, direct costs and personnel will be provided
or paid for by the Section in support of registration services
requested from GSA. |
| Lodging |
One complimentary hotel room for the on-site
GSA Meeting Staff for the duration of the meeting, one night
prior to registration opening and one night after registration
closes. |
| On-Site Registration Equipment |
Up to 6, 6-foot draped tables, 10 chairs, 4 electrical
outlets, 1 telephone line. Specific quantities and final floor
plan to be determined. |
| Registration Staff |
Registration workers (usually student or departmental
volunteers) for the duration of the meeting. Specific numbers
of workers and schedule to handle peak demand to be determined
in consultation with GSA Meetings Coordinator. |
| Freight and Delivery Charges |
Shipping, forwarding and handling charges for
registration materials sent to the meeting site (GSA pays for
return shipment of remaining registration materials). |
| Postage |
Postage charges for mailing badges of pre-registered
attendees at a per-person rate (Section has the option of mailing
or distributing badges on-site). |
| |
We look forward to working with GSA staff to produce
another excellent Section Meeting!
Sincerely,
Section Meeting Chair
Accepted for GSA Headquarters Staff:
_____________________________________________
John W. Hess, Ph.D., Executive Director
Geological Society of America
|
