Dear GSA Field Trip Participant,
The itinerary for your [YEAR SECTION NAME]
Section Meeting field trip is attached. Please read this information
carefully to be aware of any last minute changes in dates or times.
Also attached is an Individual Information Sheet. PLEASE
take a few minutes to fill it out and mail to the Field Trip Leader
by [XXX DATE]. Help your
leaders make the trip more rewarding for you!
All trips will depart as indicated on the itinerary.
For all trips, please check-in approximately 30 minutes prior to
departure in order to pick up field trip materials including your
guidebook. Vans and buses will depart promptly to meet scheduled
stops throughout the course of the trip.
THE CANCELLATION DEADLINE
IS [XXXXX]. A request must
be RECEIVED in writing, to GSA
Headquarters, by this date to quality for a refund. No refunds for
requests will be accepted after this date.
If a field trip must
be canceled because of logistics or minimum registration
requirements, a full refund will be issued to trip registrants as
soon as possible after the meeting. Also, please be aware of cancellation
deadlines and penalties imposed by airlines. You may wish to change
your flight arrangements if a trip you have registered for is canceled.
It is a good idea to plan alternatives ahead of time.
If a trip fills,
GSA will automatically take up to five people on standby. Those
on standby have the option of remaining on standby, canceling with
a full refund, or transferring to another trip. Should space become
available, the person in first position will be notified immediately,
usually by phone. Full refunds will be given to those standby participants
who do not make the trip.
Field trips are technical in nature and can be
physically rigorous. Some trips may pose possible dangers and hazards.
Participants should assume any and all risks involved in connection
with a trip; and participants do save and hold harmless The
Geological Society of America® from any and all claims,
injury, losses, and damages. PARTICIPANTS SHOULD CARRY THEIR OWN
MEDICAL AND LIABILITY INSURANCE.
If you become aware of possible poor weather conditions,
please contact the FIELD TRIP LEADER at the number listed on the
itinerary sheet to see if the trip will be run.
If you have any questions or problems with the
trip itinerary, contact one of the field trip leaders listed on
the itinerary, or the Registration Coordinator at GSA Headquarters.
Enjoy the field trip!
GSA FIELD TRIP PROGRAM
Please return to Field Trip Leader
Trip: #[XXX] Leader: [Name]
| Work Phone:
TO ASSIST YOUR LEADER IN PLANNING THE TRIP
If possible, are there other trip participant(s)
you would like to room with? Please supply their name(s).
Do you have any special dietary requirements? i.e. vegetarian, etc.
Most trips involve some walking, sometimes strenuous.
Are you in good health? _________________________________________________________
Do you need services to accommodate a disability? Yes __________
If you answer yes, your trip leader will contact you by telephone
for further information.
Name of Medical Insurance:_________________________________________
In case of emergency during
the field trip, please list two people who may be contacted who
are not traveling with you.
| City, State Zip
|| City, State Zip
| Telephone Day:
|| Telephone Day:
| Telephone Evening:
|| Telephone Evening:
|Relationship to You
||Relationship to You