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sample budget | ||||
| GSA Online Section Manual |
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SAMPLE BUDGET |
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| Below is an example of a budget we borrowed from one of the GSA Sections. This should give you a good idea of what is needed to be included when pulling together your budget. Most important items to remember.
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| Actual Revenue and Expenses for Section meeting | ||||||||||||||
| GSA accounting staff will complete this form at the end of the meeting. However | ||||||||||||||
| section meeting chairs can use this format to keep track of actual expenses, | ||||||||||||||
| revenues and registration information as they go through the meeting. | ||||||||||||||
| The information in this section will come from the reports provided by the meetings | ||||||||||||||
| department on the results of registration | ||||||||||||||
| Category | Pre-Reg # | On-Site # | Pre-Regis. Income | On-Site Income | Total Income | |||||||||
| Prof Mem-Full | 157 | 25 | $21,980 | $4,250 | $34,995 | |||||||||
| Prof Mem-One | 10 | 2 | $800 | $200 | $1,000 | |||||||||
| Prof 70+-Full | 1 | 0 | $75 | $0 | $75 | |||||||||
| Prof 70+-One | 0 | 0 | $0 | $0 | $0 | |||||||||
| Prof Non-Full | 27 | 4 | $4,320 | $760 | $5,080 | |||||||||
| Prof Non-One | 3 | 6 | $330 | $840 | $1,170 | |||||||||
| VIP | 5 | 3 | $0 | $0 | $0 | |||||||||
| Stu Mem-Full | 96 | 23 | $4,320 | $1,495 | $5,815 | |||||||||
| Stu Mem-One | 14 | 16 | $490 | $880 | $1,370 | |||||||||
| Stu Non-Full | 60 | 9 | $330 | $675 | $1,005 | |||||||||
| Stu Non-One | 8 | 13 | $360 | $845 | $1,205 | |||||||||
| Stu Vol | 0 | 15 | $0 | $0 | $0 | |||||||||
| Exhibitor | 5 | 6 | $0 | $0 | $0 | |||||||||
| Staff/Support/Comp | 2 | 1 | $0 | $0 | $0 | |||||||||
| K-12 Full | 7 | 2 | $315 | $110 | $425 | |||||||||
| K-12-One | 1 | 0 | $30 | $0 | $30 | |||||||||
| Guest/Spou-Full | 13 | 5 | $390 | $200 | $825 | |||||||||
| FT or Sh Cou Only | 13 | 2 | $390 | $60 | $450 | |||||||||
| 422 | 132 | |||||||||||||
| TOTAL REGISTRANTS | 554 | INCOME FROM REGISTRATION | $34,130 | $10,315 | $53,445 | |||||||||
| The information for other income will come from checks received. | ||||||||||||||
| Other Income | ||||||||||||||
| Sponsorships | $500 | |||||||||||||
| Donation- Johnson Tools | $2,000 | |||||||||||||
| Donation- John Smith | $1,500 | |||||||||||||
| Total Other Income | $4,000 | |||||||||||||
| Total Registration/Other Income | $57,445 | |||||||||||||
| GSA will provide an invoice to the section after the meeting detailing the costs for Registration | ||||||||||||||
| GSA Charges per Registrant | ||||||||||||||
| Charge/Registrant | Costs for Registration Fees | |||||||||||||
| Professional | 221 | 42 | 27 | $5,967 | $1,134 | $10,025 | ||||||||
| Stu+K-12+Comp+FT/SC Only+Guest+Exhibits | 198 | 93 | 13 | $2,574 | $1,209 | $6,192 | ||||||||
| TOTAL COST | $16,217 | |||||||||||||
| The information for this section will be provided by the payment of invoices | ||||||||||||||
| Expenses To Be Covered by Registration/Other | ||||||||||||||
| Paid to | Description | |||||||||||||
| GSA | Registration fees | $16,217 | ||||||||||||
| GSA | Abstracts | $3,250 | ||||||||||||
| University of Boulder | Room Rental Fees | $10,500 | ||||||||||||
| Smiths | Audio visual | $11,896 | ||||||||||||
| Sues Catering- Welcome Party | Welcome Party | $3,641 | ||||||||||||
| Office Depot | Poster boards for posters | $726 | ||||||||||||
| University of Boulder | Phones and electricity charges | $500 | ||||||||||||
| Radisson Hotel Comp. Sleeping Rooms | ||||||||||||||
| GSA Bookstore 3 nights | $210 | |||||||||||||
| GSA Registration 5 nights | $350 | |||||||||||||
| GSA Officials 4 nights | $280 | |||||||||||||
| Speedy Printing | Signs | $33 | ||||||||||||
| Kinkos | Copying | $85 | ||||||||||||
| University Catering | coffee breaks | $1,500 | ||||||||||||
| Joe Baker | misc expenses | $496 | ||||||||||||
| TOTAL Expenses to be Covered by Registration Fees/Other | $49,684 | |||||||||||||
| The information for this section will be provided by the payment of invoices | ||||||||||||||
| and from meeting reports showing revenue for exhibitors and field trips. | ||||||||||||||
| ITEMS COVERED BY INDIVIDUAL CHARGES | ||||||||||||||
| Item | Our Cost | Income | ||||||||||||
| University of Boulder | Exhibit space/electricty | $1,630 | $1,900 | |||||||||||
| GSA | Abstracts | $3,300 | $4,125 | |||||||||||
| Sues Catering | Buffet Banquet | $1,800 | $2,000 | |||||||||||
| Sues Catering | AWG breakfast | $250 | $275 | |||||||||||
| Field Trips | ||||||||||||||
| Field Trip #1 | ||||||||||||||
| Greyhound Bus | Bus for field trip | $726 | ||||||||||||
| Susan Means | Reim for leader expenses | $85 | ||||||||||||
| Shuttle service | Shuttle to top of mtn | $480 | ||||||||||||
| Joes Diner | Dinners | $1,500 | ||||||||||||
| Safeway | Box lunches, snacks | $700 | ||||||||||||
| Motel Six | lodging and breakfast | $4,500 | ||||||||||||
| Copy Center | Guidebook | $300 | ||||||||||||
| Total | $8,291 | $9,500 | ||||||||||||
| Field Trip #2 | ||||||||||||||
| Hertz Rental Car | Vans | $240 | ||||||||||||
| Pat Jones | Reim for leader expenses | $150 | ||||||||||||
| Johns | Lunches/dinners | $1,200 | ||||||||||||
| Super Eight | lodging and breakfast | $1,700 | ||||||||||||
| Johnson printing | Guidebook | $275 | ||||||||||||
| Total | $3,565 | $3,990 | ||||||||||||
| TOTAL OF ITEMS COVERED BY INDIVIDUAL CHARGES | Costs | $18,836 | Income | $21,790 | ||||||||||
| Total of all income | $79,235 | |||||||||||||
| Total of all expenses | $68,520 | |||||||||||||
| Net Income (loss) | $10,715 | |||||||||||||