Geological Society of America

Online Section Manual

This manual will provide you with a good general foundation for planning annual section meetings. It is generic, applying to all sections. Due to their experience and continuity, section chairs should be able to tailor this information to each section's needs. They may also have other background information such as policies, statistics, general timetables, and reports from past general chairmen to share with you. We hope that this manual will be of assistance in helping you plan your section meeting. It is sometimes difficult to know where to direct a specific question. Please feel free to contact anyone on the Staff List for futher assistance.

Site, Hotel, Suppliers, and Vendors	Schedules and Rates	Meeting Budget	Registration
General Information Timetable Setting the Meeting Date Location Negotiation Guidelines Hotel Contracts Checklist	Rates Sample Invoice	Budget Checklist Budget Process	General Information Request for Services Requirements Checklist Registration Floorplan
Field Trips	Technical Program	Meeting Announcements	Facilities
General Information Budget Worksheet Transportation Checklist Insurance Guidelines Property Contract Guidelines Waiver Form Guidebooks Sample of Itinerary Letter to Participants Emergency Contact Form	General Information General Chair Schedule Technical Program Chair Schedule Procedure for Handling Abstracts Theme/Symposia Access Notice Sample of Deadline Notice Session Organizing Instructions Student Projectionist Information	First Annoucement Second Announcement Checklist for Abstracts with Programs	General Checklist Overview Check-In Checklist Supplies and Equipment Checklist Space Needs Checklist Negotiable Hotel Items Catering Meeting Room Set-up Function Sheet What Can Happen
Exhibits	Media Relations	Shlemon and Mann Mentor Programs	Tips
Trade Agreement Checklist/Timeline	Media Relations Information Section Survey Template	General Information Planning Checklist	Meeting Planning Checklist Terminology What Can Happen Map of GSA Sections GSA Staff
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2007 The Geological Society of America®, Online Section Manual