Frequently Asked Questions
- Work Schedule
How do I register for the meeting?
After you sign up as a Student Volunteer, there is a link to meeting registration. On the registration page, register as a Student Volunteer (not as a student member) so no upfront registration fee is required. During the registration process, you can also sign up for additional activities such as lunches, fieldtrips, workshops, etc.
Why do you need my credit card number?
We require your credit card number in case you don’t work the required 10 hours to receive complimentary registration (US$109 charge), or if you cancel after 24 October (US$30 charge).
Must I be a member of GSA to participate?
Yes, you need to be a student member of GSA to participate in the Student Volunteer Program. There is a link to join GSA on the Student Volunteer information page.
How does the registration fee/stipend system work?
Volunteers will be paid a US$25 stipend for each 5 hours worked (so if you work 10 hours for free registration, you also receive US$50). To accommodate everyone who wants to participate as a student volunteer, no more than 15 work hours per volunteer are allowed. United States residents need to provide a U.S. Social Security number in order to receive the stipend.
If I work 6 hours, how much do I get paid?
You will be paid a US$25 stipend for 5 hours, plus you will be charged the US$109 meeting registration fee. Due to IRS regulations, the stipend cannot be pro-rated.
If I work less than 10 hours, will I be charged for the difference between the registration fee and my stipend check? Will the registration fee be pro-rated?
No, if you work less than 10 hours, the entire US$109 registration fee will be charged to your credit card, and you will receive a separate check for your stipend.
When will I get my stipend check?
Stipend checks usually take 8-10 weeks to process and send out after the meeting. If you do not receive your stipend check by this time, contact Linda Battan at .
I do not have a U.S. Social Security Number, or I am in the U.S. on a visa. Am I eligible to receive a stipend?
Yes, you are, but if you prefer, you can receive your stipend in the form of a gift certificate to the GSA bookstore.
Should I sign up to be a student volunteer now, even though I don’t yet know when I’ll be presenting my abstract or the dates I can be at the meeting?
Student volunteer jobs usually fill up quickly but students often change their schedules, especially after the abstract acceptance notices go out (showing the date/time of presentations, usually about a month after the abstract deadline). You can either sign up early and change your schedule later if you need to, or just wait. If you sign up early, you’ll have more jobs to choose from and may not need to change any of them later. If you sign up after you know your meeting schedule, you’ll have to be more diligent about checking the website to see if there are jobs that’ll work for you. Even if there aren’t any jobs available to fit your schedule at any one time, many other students also change their schedules, so jobs open up for others (but you have to check back often).
I need to make changes to or cancel my schedule. How do I do that?
Modify your schedule directly on the Student Volunteer website at Edit Your Schedule. Your initial confirmation email has your ID number, needed to make edit your schedule. Remember that other students may be looking for hours, so make your modifications as soon as possible.
During the meeting if you have to cancel any assignment, email e-mail and notify the Student Volunteer Office so that other volunteers can be assigned to this task.
I missed my assignment; what do I do? What happens to the rest of my assignments?
Remember that your commitment to work means that people are depending on you to be there to perform your assigned task. If you don't show up, and did not notify the Student Volunteer Office or email in advance, your assignments will be reassigned to other students at the discretion of the Student Volunteer Coordinator. If you work less than 10 hours, you will be charged the US$109 registration fee.
My assigned task ended early (or late); how do I record my hours on the time sheet?
If your assigned task ends early, you should report back to the Student Volunteer Office in case you might be needed elsewhere. You will be paid based on the assigned hours or actual hours worked, whichever is greater.
All the volunteer jobs are taken and I don’t have 10 hours; can I still come to the meeting?
Jobs open when registration opens, and many students sign up early. Although there’s no guarantee you’ll be able to sign up for 10 hours, students often change their schedules so jobs do become available. Check back often to the website to get jobs, even during the meeting. If at the end of the meeting you still don’t have 10 hours, you’ll be charged the US$109 registration fee (but may get a US$25 stipend if you worked at least 5 hours).
Are there jobs not shown on the website, or on-site?
No, all jobs are shown on the website. A few jobs may be added up until the meeting.
If I signed up as a volunteer, but changed my mind later and still want to attend the meeting, what should I do?
Notify Linda Battan , or report to the Student Volunteer Office. We’ll cancel your volunteer jobs, and change your meeting registration from student volunteer to student member and charge you the US$109 registration fee.