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Student Volunteers

Frequently Asked Questions


REGISTRATION / LODGING/ TRAVEL

How do I register for the meeting?
After you sign up as a Student Volunteer, there is a link to meeting registration. During the registration process, you can also sign up for additional activities such as lunches, fieldtrips, workshops, etc.
Why do you need my credit card number?
We require your credit card number in case you are unable to work the required 10 hours to receive complimentary registration (US$109 charge), or if you cancel after 26 September (US$30 charge).
Must I be a member of GSA to participate?
Yes, you need to be a student member of GSA to participate in the Student Volunteer Program. There is a link to join GSA on the Student Volunteer information page.
Are there special housing rates for students?
No, although there are hotels nearby with a wide variety of rates.
Do I make my own travel arrangements?
Yes, you must make your own arrangements for transportation to and from the conference. Travel grants may be available, so please see the Meeting Grants Web page.

STIPEND

How does the registration fee/stipend system work?
Volunteers will be paid a US$25 stipend for each five (5) hours worked at the GSA Annual Meeting. To accommodate everyone who wants to participate as a student volunteer to earn free meeting registration, no more than 15 work hours per volunteer are allowed. Due to IRS regulations, the stipend cannot be pro-rated. United States residents need to provide a U.S. Social Security number in order to receive the stipend.
If I work 6 hours, how much do I get paid?
You will be paid a US$25 stipend for 5 hours, plus you will be charged the US$109 meeting registration fee.
If I work less than 10 hours, will I be charged for the difference between the registration fee and my stipend check? Will the registration fee be pro-rated?
No, if you work less than 10 hours, the US$109 registration fee will be charged to your credit card, and you will receive a separate check for your stipend.
When will I get my stipend check?
Stipend checks usually take 8-10 weeks to process and send out after the meeting. If you do not receive your stipend check by this time, contact Linda Battan at .
I do not have a U.S. Social Security Number. Am I eligible to receive a stipend?
Yes, you are, but if you prefer, you can receive your stipend in the form of a gift certificate to the GSA Store.

SCHEDULING / ASSIGNMENTS

Where do I check in for my assignment?
Upon arrival in Minneapolis, it is imperative that you check-in and pick up your badge, assignment list, program book, and other materials at the Student Volunteer Office in the Minneapolis Convention Center. The Student Volunteer Office room number and hours are provided on the Student Volunteer home page. Students who do not check in, or who miss any assignments, may have all remaining assignments given to other volunteers at the discretion of the Student Volunteer Coordinator.

If you have any change in plans that will cause you to miss any assignment, as soon as possible please click on the "Edit Work Schedule" link in the table above and email (or notify us in the Student Volunteer office).
I need to make changes to or cancel my schedule. How do I do that?
You modify your schedule directly on the Student Volunteer website. Check your initial confirmation email for your ID number, needed to make changes to or cancel your schedule. Remember that other students may be looking for hours, so make your modifications as soon as possible.

During the meeting if you have to cancel any assignment, please email e-mail and notify the Student Volunteer Office at the Minneapolis Convention Center so that other volunteers can be assigned to this task.
I missed my assignment; what do I do? What happens to the rest of my assignments?
Remember that your commitment to work means that people are depending on you to be there to perform your assigned task. If you don't show up, and did not notify the Student Volunteer Office or email in advance, your assignments may be reassigned to other students at the discretion of the Student Volunteer Coordinator. If you work less than 10 hours, you will be charged the US$109 registration fee.
Am I limited to how many hours I may volunteer in one day?
No, you may schedule your time however works best for you. You are limited to a total of 15 hours for the entire conference.
My assigned task ended early, how do I record my hours on the time sheet?
If your assigned task ends early, you should report back to the Student Volunteer Office in case you might be needed elsewhere. You will be paid based on the assigned hours or actual hours worked, whichever is greater.
What does an Alternate do?
Alternates replace volunteers who do not show up, or may be assigned last minute tasks. Alternates will receive a stipend for the hours they are assigned as an Alternate, whether or not they perform an actual work assignment, as long as they remain in or near the Student Volunteer Office to accept work assignments. Alternates are encouraged to bring course work or reading material, as there may be idle time.

Alternates are strongly encouraged to sign up for one of the Technical Session Presentation Coordinator Training Sessions which are held Saturday through Tuesday from 12:15 to 1:15 p.m.

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