Event Planning Guide

Deadlines & Key Events

Key Events
Schedule changes from past years noted in red.
GSA Presidential Address & Awards Ceremony
Minneapolis Convention Center
Sunday, 6:30-8:30 p.m.
Awards & Welcome Reception
Minneapolis Convention Center
Sunday, 8:30-9:30 p.m.
Following GSA Presidential Address & Awards Ceremony
GSA Gold Medal Lectures
Minneapolis Convention Center
to be determined
Technical Sessions
Minneapolis Convention Center
Sunday-Wednesday
8 a.m.-noon, 1:30-5:30 p.m.
GSA President's Student Breakfast
Minneapolis Convention Center
Sunday
7:00-8:30 a.m.
Exhibits Opening
Minneapolis Convention Center
Sunday, 2:00-6:30 p.m.
Bars open 4:30-6:30 p.m.
Group Alumni Reception
Hilton Minneapolis
Monday
7:00-9:30 p.m.
Private Alumni Parties
various locations
Monday
5:00 p.m.-midnight
Lunchtime Lectures
Minneapolis Convention Center
Sunday-Wednesday
12:15-1:15 p.m.
Event Planning Deadlines
7 June Deadline for meeting space submittal. Requests received after this date will not have 1st priority, and will be assigned as space allows.
July Space assigned Except for those who need their meetings assigned to technical session rooms in the convention center. These will not be assigned until late-August when the Technical Session is finalized.
July Space assignment sent out Except for those in tech session rooms.
Mid–late August Space assignments sent out for events in Technical Session Rooms Sent from GSA.
August Orders need to be submitted for Audio Visual, Food & Beverage, and any additional requests. Depending on where you are assigned, orders will either come directly to GSA, or to contact at HQ Hotel.
8 July Program Deadline Information to be printed in the meeting Program must be submitted by this date.
29 September Final Food & Beverage (F&B) Guarantee Final F&B guarantee due to GSA.
Net 30 Days Full Payment of event incidentals. Full payment is due to GSA or hotel for event incidentals.