Event Planning Guide

Deadlines & Key Events

Key Events
GSA Presidential Adddress & Awards Ceremony
Saturday, 7:00-9:00 p.m. followed by reception
Colorado Convention Center
GSA Gold Medalist Lectures
Colorado Convention Center
Technical Sessions
Colorado Convention Center
8 a.m.-noon, 1:30-5:30 p.m.
GSA President's Student Breakfast
Location to be announced
7:00-8:30 a.m.
Welcoming Party, Exhibits Open
Colorado Convention Center
6:00-8:00 p.m.
Group Alumni Reception
Hyatt Regency Denver at Colorado Convention Center
7:00-9:30 p.m.
Private Alumni Parties
various locations
5:00 p.m.-midnight
Lunchtime Keynote Lectures
Colorado Convention Center
12:15-1:15 p.m.
Event Planning Deadlines
7 June Deadline for meeting space submittal. Requests received after this date will not have 1st priority, and will be assigned as space allows.
July Space assigned Except for those who need their meetings assigned to technical session rooms in the convention center. These will not be assigned until late-August when the Technical Session is finalized.
July Space assignment sent out Except for those in tech session rooms.
Mid–late August Space assignments sent out for events in Technical Session Rooms Sent from GSA.
August Orders need to be submitted for Audio Visual, Food & Beverage, and any additional requests. Depending on where you are assigned, orders will either come directly to GSA, or to contact at HQ Hotel.
19 July Program Deadline Information to be printed in the meeting Program must be submitted by this date.
22 October Final Food & Beverage (F&B) Guarantee Final F&B guarantee due to GSA.
Net 30 Days Full Payment of event incidentals. Full payment is due to GSA or hotel for event incidentals.


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