Event Planning Guide

Deadlines & Key Events

Key Events
GSA Presidential Adddress & Awards Ceremony Saturday, 7:00-9:00 p.m. followed by reception Colorado Convention Center
GSA Gold Medalist Lectures Colorado Convention Center	TBD
Technical Sessions Colorado Convention Center	Sunday-Wednesday 8 a.m.-noon, 1:30-5:30 p.m.
GSA President's Student Breakfast Location to be announced	Sunday 7:00-8:30 a.m.
Welcoming Party, Exhibits Open Colorado Convention Center	Sunday 6:00-8:00 p.m.
Group Alumni Reception Hyatt Regency Denver at Colorado Convention Center	Monday 7:00-9:30 p.m.
Private Alumni Parties various locations	Monday 5:00 p.m.-midnight
Lunchtime Keynote Lectures Colorado Convention Center	Sunday-Wednesday 12:15-1:15 p.m.

Event Planning Deadlines
7 June	Deadline for meeting space submittal.	Requests received after this date will not have 1st priority, and will be assigned as space allows.
July	Space assigned	Except for those who need their meetings assigned to technical session rooms in the convention center. These will not be assigned until late-August when the Technical Session is finalized.
July	Space assignment sent out	Except for those in tech session rooms.
Mid–late August	Space assignments sent out for events in Technical Session Rooms	Sent from GSA.
August	Orders need to be submitted for Audio Visual, Food & Beverage, and any additional requests.	Depending on where you are assigned, orders will either come directly to GSA, or to contact at HQ Hotel.
19 July	Program Deadline	Information to be printed in the meeting Program must be submitted by this date.
22 October	Final Food & Beverage (F&B) Guarantee	Final F&B guarantee due to GSA.
Net 30 Days	Full Payment of event incidentals.	Full payment is due to GSA or hotel for event incidentals.