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Frequently Asked Questions
REGISTRATION / LODGING/ TRAVEL
- How do I register for the meeting?
- When you sign up as a Student Volunteer, there will be a link to the meeting registration. You may also sign up for additional activities, lunches, fieldtrips, workshops, etc., you will need purchase these additional activities at the time that you are registering.
- Why do you need my credit card number?
- We require your credit card number in case you are unable to work the required 10 hours to receive a complimentary registration. Your credit card will be charged after the GSA Annual Meeting at the Early Registration rate ($99 for Student Members).
- Must I be a member of GSA to participate?
- Yes, you do need to be a member of GSA to participate in the Student Volunteer Program. There will be a link to join GSA on the Student Volunteer information page.
- Are there special housing rates for students?
- No, although there are hotels nearby with a wide variety of rates.
- Do I make my own travel arrangements?
- Yes, you must make your own arrangements for transportation to and from the conference. Travel grants may be available, so please see our Travel Web page.
- How does the registration fee/stipend system work?
- Volunteers will be paid a $25 stipend for each five (5) hours worked at the GSA Annual Meeting. Due to IRS regulations, the stipend cannot be pro-rated. United States residents will still need to provide the Student Volunteer Coordinator with a Social Security number.
- If I work 6 hours, how much do I get paid for?
- You will be paid $25 for 5 hours, and you will be charged the full meeting registration based upon your membership status.
- If I work less than 10 hours, will I be charged for the difference of the registration fee and my stipend check? Will the registration fee be pro-rated?
- No, if you work less than 10 hours, the full registration fee will be charged to your credit card and you will receive a separate check for your stipend.
- When will I get my stipend check?
- Stipend checks usually take 6-8 weeks to process and send out after the meeting. If you do not receive your stipend check by this time, contact GSA, , +1-303-357-1000.
- I am an international student without a Social Security Number. Am I eligible to receive a stipend?
- No, due to IRS regulations we cannot offer the stipend if you do not have a Social Security Number. You are still eligible to receive a complimentary meeting registration if you work a minimum of 10 hours.
SCHEDULING / ASSIGNMENTS
- Where do I check in for my assignment?
- It is imperative that you check-in and pick up your badge at the Student Volunteer Office in room TBD at the Oregon Convention Center, UPON ARRIVAL IN PORTLAND. The Student Volunteer Office hours are provided on the Student Volunteer home page. Students who do not check-in and miss their first assignment may have all remaining assignments given to other students at the discretion of the Student Volunteer Coordinator.
- It is imperative that you also check in with the Student Volunteer Office prior to going to each work assignment. If you have any change in plans that will cause you to miss your assignment, please let us know as soon as possible.
- I need to make changes to or cancel my schedule. How do I do that?
- You will be able to make modifications to your schedule directly on the Student Volunteer website. After you hit the "Submit to GSA" button, you should receive e-mail with an ID number on it. This ID number is what you will need to make changes or cancel your schedule. You will be able to make changes up to 5 October. Remember that other students may be looking for hours, so make your modifications as soon as possible. Until 13 October, please contact GSA by e-mail , or phone +1-303-357-1000. After 13 October, you must notify the Student Volunteer Office at the Oregon Convention Center or send an email to the address above.
- I overslept and missed my assignment, what do I do? What happens to the rest of my assignments?
- Remember that your commitment to work means that many people are depending on you to be there to perform your assigned task. If you don't show up, and did not call the Student Volunteer Office in advance, your assignments may be reassigned to other students at the discretion of the Student Volunteer Coordinator. If you miss all of your hours, you will be charged the full, student registration fee.
- Am I limited to how many hours I may volunteer in one day?
- No, you may schedule your time however it works out best for you. You are limited to a total of 20 hours for the entire conference.
- My assigned task ended early, how do I record my hours on the time sheet?
- If your assigned task ends early, you should report back to the Student Volunteer Office in case you might be needed elsewhere. You will be paid based on the assigned hours or actual hours worked, whichever is greater.
- What does an Alternate do?
- Alternates may replace students who do not show up or be assigned last minute tasks. Alternates will receive a stipend for the hours they are assigned as an Alternate, whether or not they perform an actual work assignment as long as they remain in or near the Student Volunteer Office to accept work assignments. Alternates are encouraged to bring course work or reading materials, as there may be idle time.
- Alternates are strongly encouraged to attend one of the Student Technical Session Presentation Coordinator Training Sessions which will be held Saturday through Monday from 12:15 to 1:15 p.m.