GSA
SSSA
ASA
CSSA
GCAGS
HGS
 Deadline: 20 May |
| Deadlines & Key Events |
| Audio / Visual |
| Catering |
| Floor Plans |
| Alumni Receptions |
| Fees (& fee guidelines) |
|---|
| Billing |
| Cancellations |
| FAQs |
| Event Planning Home |
| Questions about event planning? Becky Sundeen +1-303-357-1041 |
Event Planning
Fee Guidelines - GSA, SSSA, ASA, CSSA, GCAGS, HGS Groups
The following guidelines pertain to Divisions, committee and internal departments/programs for the societies listed above..
- Meeting space for official Division business meetings, award/lectures ceremonies, receptions and luncheons (including ticketed luncheons for which GSA predetermines the price) will be provided free of charge.
- Meeting space for committee business meetings, receptions and luncheons (including ticketed luncheons for which GSA predetermines the price) will be provided free of charge.
- Meeting space for internal meetings (including departments, Adhoc committees, Council, etc.) will be provided free of charge for the societies listed above.
- Meeting space for non-revenue generating workshops, forums, etc. (i.e. Earth Scientists on Capitol Hill, Geology in Government Mentor Program) will be provided free of charge, except for those that are sponsored/offered by an outside group. Sponsorship by a division or committee does not entitle a group or event to complimentary meeting space.
- Meeting space for revenue-generating workshops, forums, etc. will be provided at a cost depending on size of group (less than 30 people-$60; 30 people or more-$85). This includes K-16 and Short Courses.
- Events that are held outside of the official hotels or convention center will be listed in the Program (Alpha and Chronological lists) free of charge provided information is submitted via the Space Request System prior to production deadlines (20 May).
All space is assigned on a first come-first served basis. Please see the 'Key Dates' calendar for timelines. As in the past, groups are responsible, and will be billed, for all food, beverage, audio-visual, etc. charges relating to an event.
Event organizers may contact Becky Sundeen, Meetings Manager, , with any questions relating to these guidelines or the space request process.
FEE GUIDELINES FOR
• GSA, SSSA, ASA, CSSA, GCAGS, HGS Groups •
• All Other Groups •
