GSA
SSSA
ASA
CSSA
GCAGS
HGS
 Deadline: 20 May |
| Deadlines & Key Events |
|---|
| Audio / Visual |
| Catering |
| Floor Plans |
| Alumni Receptions |
| Fees (& fee guidelines) |
| Billing |
| Cancellations |
| FAQs |
| Event Planning Home |
| Questions about event planning? Becky Sundeen +1-303-357-1041 |
Event Planning
Deadlines & Key Events
| Key Events | ||
|---|---|---|
| GSA Presidential Address & Awards Ceremony George R. Brown Convention Center |
Saturday, 7:00-9:00 p.m. followed by reception |
|
| The Impending Global Water Crisis: Geology, Soils, Agronomy, and International Security George R. Brown Convention Center |
Sunday, 5:00 - 7:00 p.m. Blackout time - no other events scheduled during this time |
|
| Technical Sessions George R. Brown Convention Center |
Sunday, 8:00 a.m.-noon, 1:30-5:30 p.m. Sunday – Wednesday, 8:00 a.m.-noon, 1:30-5:30 p.m. Thursday, 8:00 a.m.-noon |
|
| GCAGS Presidential Address George R. Brown Convention Center |
Sunday, 4:00 p.m. | |
| Welcoming Party, Exhibits Open George R. Brown Convention Center |
Sunday, 7:00-9:00 p.m. | |
| GCAGS Presidential Reception Location to be announced |
Monday, 5:00 p.m. | |
| Group Alumni Reception Hilton Americas Houston |
Monday, 7:00-9:30 p.m. | |
| Private Alumni Parties Various locations Monday |
5:00 p.m.-midnight | |
| Carbon Sequestration: Methods, Markets and Policy George R. Brown Convention Center Wednesday |
Late afternoon,
exact time to be announced Blackout time – no other events scheduled during this time |
|
| Event Planning Deadlines | ||
|---|---|---|
| 20 May | Deadline for meeting space submittal | Requests received after this date will not have 1st priority, and will be assigned as space allows. Information to be printed in the meeting Program must be submitted by this date. |
| 4 June | All payments due for meeting space rental | Space will not be assigned for unpaid events |
| June | Space assigned | |
| July | Space assignment sent out | |
| August | Orders need to be submitted for Audio Visual, Food & Beverage and any additional requests. | Depending on where you are assigned, orders will either come directly to GSA, or to contact at HQ Hotel. |
| Early September | Final Food & Beverage (F&B) Guarantee | Final F&B Guarantee due to GSA |
| Net 30 Days | Full Payment of event incidentals | Full payment is due to GSA or hotel for event incidentals. |
