Plan Your Event

Please use the links at right to navigate through the planning guide.

In the spirit of the Joint Annual meeting consider hosting a Joint Alumni Reception with your school's other departments that are going to be in Houston! Contact your counterparts in other departments to plan the alumni reception for your school (Earth Sciences, Soil Science, Geology, Plant Sciences, and Agronomy). Almost all alumni receptions occur during Monday night of the Annual Meeting.

The Hilton Americas Houston will serve as the headquarters hotel. Registration, technical programs, poster sessions, and exhibits will be held at the George R. Brown Convention Center. All meeting space assignments will be made by the Meetings Department staff. Every effort will be made to accommodate your requests.

Note: Field Trips and Guest Tours will depart from theGeorge R. Brown Convention Center.

To arrange for meeting rooms to hold events (i.e., business meetings, luncheons, receptions, etc.) you must complete and submit the Space Request Form with payment. The space request form is not necessary for official technical sessions.

Use the planning guide links in the menu at right to help you plan your event.

PLEASE complete the form in as much detail as possible. List exact times, room arrangement desired, and estimated attendance. This is critical for correct space assignment. A separate Event Space Request Form must be completed for all events related to the Joint Annual Meeting.

Space is available and assigned on a first-come, first-served basis. Don't delay in completing your Space Request Form.

Space Request Deadline: 20 May 2008
Space may be requested after the 20 May deadline. However, it will be assigned based on availability. In order to accommodate any post-deadline requests, We ask the group to be flexible with requested times and dates.