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Student Volunteers

Job Descriptions 2007

Alternates

Alternates may be assigned a wide variety of positions to fill in those positions when volunteers miss assignments. Alternates are encouraged to bring course work or reading materials with them for idle periods. Alternates are strongly encouraged to attend one of the Presentation Coordinators Training Sessions which are offered Saturday through Monday 12:15 to 1:15 p.m.

Annual Meeting Office Runner/Hotel Annual Meeting Office Runner

Must be a pleasant; helpful person to answer phones and questions from walk-in attendees. A quick learner and able to make simple decisions and handle the unexpected. Must work well with others and will be required to run errands, deliver signs, and check meeting rooms. Additionally, you will assist the office manager as needed for any requests. Should wear comfortable shoes and have a clean appearance.

Badge Monitor

This position involves making sure attendees have a current badge, with a new watermark, and that people entering the Technical Sessions have a badge. Students signing up for this position would need to tell people to register for the meeting if they do not have a current badge.

Badge Reprint Assistant

The Badge Reprint desk is intended to be a self service station for registrants who've misplaced or forgotten their badges. The Badge Reprint Assistant will be responsible for confirming the registrants name on the meeting roster, assisting the registrant in printing a duplicate badge, and refilling printers with badge stock. This person will need to engage registrants in conversation to determine how to best meet their needs. Neatly dressed and good customer service skills are a plus.

Badge Stuffers

This position requires folding and stuffing badges into blank badge holders and filing them in alphabetical order in preparation for pick up by Early Registration attendees. This position reports to the registration coordinator and takes place prior to the start of the meeting. Jeans and comfortable shoes are recommended.

Bookstore Set-up / Tear down

Heavy lifting of boxes off of skids onto tables per the directives of GSA Bookstore staff and floor plans. Must be organized and able to work independently and quickly after receiving instructions and must understand English. Wear comfortable clothes suitable for lifting, getting dirty, standing on cement floor, etc. Saturday will be a full day; break for lunch on own.

Council Office Assistant

Answers phones and questions from walk-in attendees. A quick learner and able to make simple decisions, run errands, deliver, signs, and check meeting rooms. Additionally, you will assist the office manager as needed for a variety of tasks. Should wear comfortable shoes.

Early Registration Desk Assistant

This position reports to the registration coordinator and is responsible for handing out badges to Early Registration meeting attendees. This is a fast paced job that also requires you to restock tables with meeting programs. A neat appearance and pleasant attitude is desirable.

Employment Service Center Assistant

This position reports to the Employment Service Center. The assistant will help to register students and employers, set up interviews, Xerox, post jobs, and file resumes and messages.

Exhibitor / GSIF Check-In

Will be responsible for checking in school representatives and directing them to their booth locations.

Field Trip Helper

Help check in field trip participants and hand out material. Transports guidebooks from storage area to departure areas. Must be in good physical condition and be able to lift boxes weighing between 25 and 40 pounds. Being on time (early a.m.) for scheduled shift is very important. Neat appearance is required, but jeans and comfortable shoes are appropriate.

Field Trip Helper - Geoscience Day Field Trips

Your task will be to participate in one of the two Geoscience Day Field Trips, and to interact with the young students on the trip, answer their questions about geology as a career, and enjoy their energy and enthusiasm. Each field trip is scheduled from mid-morning to mid-afternoon. Transportation and lunch will be provided, and any entry fees will be covered. We reserve the right to assign you to a particular field trip.

GSA Registration Ambassador

It's very important that our attendees are able to register for the meeting in a quick, efficient manner. Ambassadors help to do this by providing badge holders and programs to attendees that registered early and have their badges in hand. Ambassadors will also direct attendees to the:

On-site Registration Desk

• Early Registration Badge Pickup Desk
• Exhibitor Registration Desk
• Trouble Shooting Desk
• Membership Booth
• Abstract Sales Booth
An outgoing personality and willingness to assist attendees by giving directions and answering questions is strongly encouraged. The Student Volunteer Coordinator will provide a staff vest for you to wear during your shift.

Hall of Fame Set-up / Tear Down

Some minor lifting of poster stands. Per directives of GSA staff and floor plans, posters must be hung by Velcro on poster stands. Must be organized and able to work independently and quickly after receiving instructions and must understand English. Wear comfortable clothes suitable for lifting and working on the floor (rolling and unrolling posters).

Headquarters Poster Set-up / Tear Down

Some lifting, reaching, and bending to hang display panels per directives of GSA staff. Must be a perfectionist about hanging things straight, able to work independently and quickly after receiving instructions, and must understand English. Wear comfortable clothes suitable for lifting and working on the floor (rolling and unrolling posters).

Program Assistant

Help with setup for the program; run errands; hang signs; help generate an audience by directing people toward the area of the program; facilitate seating for attendees; crowd control; collect evaluation forms. Utilize people counter, if requested.

Presentation Coordinator Training

All presentation coordinators must take this training before their first scheduled presentation coordinator position. Alternates are strongly recommended to take this training also. The hour of training is credited toward your total number of volunteered hours (one hour only).

Presidential Address and Awards Ceremony

Greeters will hand out programs prior to the ceremony. A neat appearance and pleasant attitude are desirable. GSA President John M. (Jack) Sharp Jr. gives his Presidential Address and presents the 2007 GSA Award and Medals. Also honored are the Honorary Fellows, newly elected Fellows, the Subaru Outstanding Woman in Science Award winner, and the GSA Division Award winners.

Registration Print Monitor

This position reports to the Registration Coordinator and requires inserting badges into badge holders for distribution to on-site meeting registrants. This is a fun, fast paced job that requires good team working skills. Previous experience with laser printers is a plus. Neat appearance and comfortable shoes are preferred.

Registration Runner

This position reports to the Registration Coordinator. Duties include running errands for GSA staff, keeping registration materials stocked and in order, and may require lifting up to 25 pounds. The registration runner will need to familiarize themselves with the Convention Center map. A neat appearance and the ability to work well with the registration team are required.

Registration Setup

This position reports to the Registration Coordinator and will assist in unpacking crates and boxes prior to the start of the meeting. May be required to lift up to 40-50 pounds. Running errands and deliveries to Headquarters Hotels may be required. Jeans/work clothes and gloves are suggested.

Short Course Helper

Position reports to the Short Course Program Officer. Check names at the door, help set up classrooms, pass out paperwork, ensure that all AV and catering arrive when needed.

Student Volunteer Office Assistant

For students with a wide range of skills and experience. Must be able to help deal with many problems/people at once without getting flustered. Help verify proper placement of people and things. Help solve problems with a level head, fill in for absent volunteers, and assist with the posting of job assignments. Students with knowledge of Excel and word-processing are welcome.

Technical Session / Hot Topics Presentation Coordinator

Must attend one Presentation Coordinator Training Session prior to serving as a presentation coordinator. Pre-conference presentation coordinators must have previous experience with LCD projectors and have the ability to operate a computer. Presentation Coordinator Training sessions are offered Saturday through Monday from 12:15 to 1:15 p.m.

Ticket Taker

Take tickets from attendees. Duties may also include selling tickets to attendees, helping with crowd control and seating arrangements, using people counters, facilitating Q&A with portable microphones; and collecting evaluation forms at end of an event.

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