Speaker Information
General Information
Speaker Ready Room
Oral Presentations
Poster Presentations
GSA Contact :
Nancy Wright
Technical Program Manager
(303) 357-1061

Speaker Ready Room

The Speaker Ready Room will be open before the meeting to accommodate all speakers submitting their presentation files. All presentations MUST be submitted to Conference Exchange either in advance of the meeting via the Web site OR on-site in the Speaker Ready Room at least two hours before the start of the session. If you are a Sunday-session speaker and are unable to get to the Speaker Ready Room the day or evening before giving your presentation, please come to the Speaker Ready Room first thing Sunday morning.

Presentations for a specific session will be grouped together and manually uploaded to the meeting computer in the technical session room in which the speakers will be making their presentations. During presentations, each speaker will advance his or her own presentation from the podium.

Speaker Ready Room Hours
Colorado Convention Center, Room 304
Friday 26 Oct. 3–6 p.m.
Saturday 27 Oct. 7 a.m.–8 p.m.
Sunday–Tuesday 28-30 Oct. 6:30 a.m.–6 p.m.
Wednesday 31 Oct. 6:30 a.m.–2:30 p.m.

Speakers may submit presentation files in PowerPoint (.ppt or .pps), Microsoft Word (.doc), or portable document format (.pdf) format. Please note that the GSA-supplied computer does not run Microsoft Vista. All presentations created using PowerPoint 2007 should be saved as a Power­Point 2003 file or as a .pdf file and should be tested on a Windows XP machine prior to the meeting. Please bring your presentation on one of the following media: USB hard drive (Pocket Drive, iPod); USB flash drive; 3.5" diskette; CD-ROM, CD-R, or DVD. Note: If your graphics or video clips are not embedded in your presentation, please be sure that you bring them as well.

Mac-Produced Presentations

If your presentation was created on a Macintosh and converted to run on a PC, please test it before you come to the meeting. Make sure that the hyperlinks still function, and avoid using a rewritable CD (CD-RW), as we've encountered compatibility problems with them. If your presentation was produced on a Macintosh and includes embedded video, your video will most likely NOT play automatically on the PC platform. You will need to either convert your .mov files to .avi format or create a link in your slide show to an external .mov file. If you choose the latter, your animation will play in a separate QuickTime window, outside of your PowerPoint presentation. We strongly recommend that you test your Mac-produced presentation on a Windows-based system before arriving at the meeting.

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