Speaker Information
General Information
Speaker Ready Room
Oral Presentations
Poster Presentations
GSA Contact : Nancy Wright Technical Program Manager (303) 357-1061

Information for Presenters

Poster Presentation Tips

One horizontal Poster Boards will be provided by GSA for each presenter. The actual size of the Poster Board is ≈ 4' × 8' or 46-1/8" high by 94-3/4" wide or 117 cm × 240 cm. Boards may be an inch smaller in either direction depending on the inventory available in each city where the annual meeting is held.
The Poster board is covered with dark brown felt cloth material that will hold Velcro tabs.
Velcro will give you the best results for hanging your display. (Use the "male" or hook side of the Velcro on your display.) Presenters should bring their own materials for attaching illustrations to the boards.
Each poster booth will have access to half of a 6 foot table. GSA provides one 6 foot table, which will be placed half in your booth, and half in the booth directly behind you. These tables are to be shared and not moved from their location.
GSA will provide twenty-five (25) total chairs at no charge, available on a first-come, first-served basis. Presenters may check a chair out at the Poster Desk and are responsible for returning it after their session. However, if a presenter is handicapped or has special needs, please contact Nancy Wright, to make further arrangements..
Poster sessions will be one-half day in length. Morning and afternoon sessions will share the same booths. It is, therefore, essential that presenters clear their booths promptly as outlined below. Materials left in booths after the removal deadlines will be taken down, gathered as carefully as possible, and stored at the poster desk or the Annual Meeting Office.
GSA accepts no responsibility for material left behind, lost, stolen or damaged.
Place the title of your paper prominently at the top of the poster board to allow viewers to identify your paper easily. Indicate (1) the presentation number of the abstract, (2) title, and (3) author(s) names. Highlight the authors' names and address information in case the viewer is interested in contacting them for more information.
Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 2 meters. Paragraph and figure caption text should be AT LEAST 24 point font (0.9 cm height) and headers AT LEAST 36 point font (1.2 cm height). Use creativity by using different font sizes and styles, perhaps even color. Use different colors AND textures/symbols (some people are color-blind) for each line or bar contained in your graph or chart. A serif font (e.g. Times) is often easier for reading main text, and a non-serif font (e.g. Arial or Helvetica) for headers and figure labels.
Organize the paper on the poster board so that it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc. The presentation must cover the same material as the abstract. Use squares, rectangles, circles, etc. to group like ideas. Don't clutter your poster with too much text! Label different elements as I, II, III; or 1, 2, 3; or A, B, C. This will make it easier for a viewer to easily follow your display.
Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.

POSTER BOOTH SCHEDULE	Sunday–Wednesday		Sunday Evening
POSTER BOOTH SCHEDULE	Morning Session	Afternoon Session	Sunday Evening
Set-up Time	7–8 a.m.	12:30–1:30 p.m.	5:45 p.m.
Viewing Time	8 a.m.–12 noon	1:30–5:30 p.m.	6–8 p.m.
Presenters Must at their Booth	9–11 a.m.	2:30–4:30 p.m.	6–8 p.m.
Poster Removal	12–12:30 p.m.	5:30–5:45 p.m.	8 p.m.