|Speaker Ready Room|
|GSA Contact :
Technical Program Manager
Information for Presenters
Oral Presentation Tips
- The usual allotted time for oral presentations is 12 minutes. Allow three-minutes for a Q&A period to get to and from the podium. Some variations may occur but only if pre-approved by the program committee. Some invited papers have a longer duration for the presentation. Session Chairs will hold you to the allotted time in order not to interfere with the next presentation.
- Conference Exchange has technicians onsite to troubleshoot any technical problem that may arise and can take care of anything as long as the speaker brings their presentation on a USB hard drive (Pocket Drive, iPod); USB flash drive; 3.5" diskette; CD-ROM, CD-R, or DVD, to the meeting and/or has submitted the presentation in advance of the meeting to the Conference Exchange Web site. For further reassurance, feel free to submit your presentation to the Conference Exchange Web site and also bring a copy on Disk to the meeting.
- Discuss the same material as reported in your abstract.
- Prepare your presentation in advance so that your ideas are logically organized and your points clear. At the very least, write a detailed outline of your presentation. Address the essential points and leave the details for publication.
- Rehearse. If possible, give your talk to one or more colleagues and ask them for suggestions for improvement. If your presentation runs longer than the allotted time, eliminate the least essential material and rehearse again.
- Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words, short sentences. Words should reinforce visual material.
- Use the public address system and speak into the microphone toward the audience. When using a wired lavaliere microphone clipped to your lapel, it may be difficult for the audience to hear you if you turn your head away from the microphone. If you can't see the screen and need to see what is being shown on the screen, have pictures or photocopies with you at the podium to refer to.
- Be considerate of the other speakers and the audience by staying within your allotted time. This is essential to ensure adequate time for questions and discussion and adherence to the technical program schedule.
Electronic Presentations (IBM PowerPoint or Macintosh PowerPoint versions)
- Every oral speaker must visit the Speaker Ready Room to test his or her presentation, no matter what format is used. For speakers who have a tight travel schedule and may not be able to test their presentation in advance of giving the presentation, we strongly suggest that you submit your presentation to Conference Exchange in advance via their Web site.
- Please either submit your electronic presentation to Conference Exchange in the Speaker Ready Room preferably a minimum of 24-hours in advance (or by 8 p.m. Saturday for the Sunday AM session speakers) of giving your presentation or prior to the meeting via the Conference Exchange Web site. All presentations must be uploaded in the Speaker Ready Room at least 1/2 hour prior to the start of their session
- Please note that the GSA supplied computer does not run Microsoft Vista. All presentations created using PowerPoint 2007 should be saved as a PowerPoint 2003 file or as a .pdf and should be tested on a Windows XP machine prior to the meeting. Speakers may submit a presentation file in PowerPoint (.ppt or .pps), MSWord (.doc) or PDF format. Please bring your presentation on one of the following media:
- USB hard drive (Pocket Drive, iPod)
- USB flash drive
- 3.5" diskette
- CD-ROM, CD-R, or DVD
- Note: If your graphics or video clips are not embedded in your presentation please be sure that you bring them as well.
- The presentations for a specific session will be grouped together and manually uploaded to the meeting room computer in the technical session room in which the speaker will be making his or her presentation. During presentations, each speaker will advance his or her own presentation from the podium.
- Please note that speakers may NOT use their own laptop computers in technical session rooms for presentations.
- Use the same backgrounds, styles and effects throughout your presentation. Consistency makes your audience comfortable and eliminates visual confusion. Keep your background designs simple, not elaborate.
- Use large fonts for best readability. As a general rule, title or headline fonts should be twice as large as the font used in a bullet point. If you can't fit all your points on one slide without moving to a smaller font, break the points up into separate slides.
- Limit one main idea with 3 to 6 points to each slide. Don't crowd the slides with too much information or audience won't be able to read and it may obscure your message.
- For the best flow, you need an introduction, a conclusion and main points, all supported with arguments, stories and examples. Design a concluding slide with 3 to 5 summary points or action steps that restate your main points.