Event Space Request Form
Deadline: 21 June
Deadlines & Key Events
Audio / Visual
Catering
Floor Plans
Alumni Receptions
Fees (& fee guidelines)
Billing
Cancellations
FAQs
Questions about event planning?
Lisa Smith
+1-303-357-1041

Deadlines & Key Events

Key Events
GSA Presidential Adddress & Awards Ceremony
Saturday, 7:00-9:00 p.m. followed by reception
Pennsylvania Convention Center
Technical Sessions
Pennsylvania Convention Center
Sunday, 8 a.m.-noon, 1:00-5:30 p.m.
Mon-Wed, 8 a.m.-noon, 1:30-5:30 p.m.
GSA President's Student Breakfast
Location to be announced
Sunday, 7:00-8:30 a.m.
Welcoming Party, Exhibits Open
Pennsylvania Convention Center
Sunday, 5:30-7:30 p.m.
Group Alumni Reception
Location to be announced
Monday, 7:00-9:30 p.m.
Private Alumni Parties
various locations
Monday, 5:00 p.m.-midnight
Hot Topics
Pennsylvania Convention Center
Sun-Wed, 12:15-1:15 p.m.

Event Planning Deadlines
21 June Deadline for meeting space submittal. Requests received after this date will not have 1st priority, and will be assigned as space allows.
6 July All payments due for meeting space rental. Space will not be assigned for unpaid events.
July Space assigned Except for those who need their meetings assigned to technical session rooms in the convention center. These will not be assigned until mid-August when the Technical Session is finalized.
Late July Space assignment sent out Except for those in tech session rooms.
Mid–late August Space assignments sent out for events in Technical Session Rooms Sent from GSA.
Late July – end of August Orders need to be submitted for Audio Visual, Food & Beverage, and any additional requests. Depending on where you are assigned, orders will either come directly to GSA, or to contact at HQ Hotel.
18 September Final Food & Beverage (F&B) Guarantee Final F&B guarantee due to GSA.
August Program Deadline Information to be printed in the meeting Program must be submitted by this date.
Net 30 Days Full Payment of event incidentals. Full payment is due to GSA or hotel for event incidentals.