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GSA Student Travel Fund

Frequently Asked Questions

Q: For what expenses may I use the Student Travel Fund?
A: The Student Travel Fund is designed to help students offset the cost of attending the GSA Annual Meeting; however it is not designed to and may not cover all costs. Students may use the money in whatever method they chose whether it be for airline tickets, hotel expenses, food, gas, reimbursement of registration fees, etc. Documentation of the use of the award money is not required. It's your money, spend it as you like as long as you attend the GSA Annual Meeting.
Q: Can I register for the meeting after I receive notification that I have won an award?
A: No, you must register and pay the registration fee for the Annual Meeting prior to or at the same time as submitting your Student Travel Fund application form. All registrations will be confirmed before winners are selected.
Q: When and how will I be notified if I receive an award?
A: The application process will close on September 30 (standard registration cutoff date). The selection process will involve your campus rep (if applicable) and is still being finalized, but winners (and non-winners) will be notified via email just prior to the GSA Annual Meeting.
Q: When will I get my award check?
A: Winners may pickup their award checks on-site at the registration desk in Lobby B of the Colorado Convention Center. Those who do not pick up their award checks on-site must provide proof of attendance prior to their check being mailed, as the fund is to ensure the students actually do attend the meeting.
Q: Why can't the award check be mailed to me before the Annual Meeting?
A: The application process closes on September 30 approximately 5 weeks before the Annual Meeting. The selection and notification process will take 2-3 weeks and about another 2 weeks before checks will be issued. This does not allow enough time to mail checks. Also, by requiring that award checks be picked up on-site, we can verify that you did actually attend the GSA Annual Meeting.
Q: Who can apply for the Student Travel Fund?
A: Undergraduate and graduate students of any accredited university or college who are also members of GSA.
Q: Do I have to present a paper to be eligible for the Student Travel Fund?
A: No, you do not have to present a paper.
Q: I will be a Student Volunteer at the Annual Meeting and will earn a complimentary meeting registration. Can I still apply for a Student Travel Fund?
A: Yes, the fund is designed to offset costs associated with attending the GSA Annual Meeting, not just registration fees.
Register to be a Student Volunteer during the Annual Meeting
Q: I have applied for a Subaru Registration Grant. Can I still apply for a Student Travel Fund?
A: Yes, the fund is designed to offset costs associated with attending the GSA Annual Meeting, not just registration fees.
Graduate students of accredited Colorado universities or colleges may apply for a Subaru Registration Grant
Q: I have applied for a section travel grant. Can I still apply for a Student Travel Fund?
A: Yes, however we will compare lists with the sections that provide travel grants to the GSA Annual Meeting to ensure that a student does not get more than one award. The exception: depending on the amount provided by their section and the amount of contributions received for the GSA Student Travel Fund, those students who get a section travel grant may also receive a smaller GSA Student Travel Fund award.
Apply for a section travel grant
Q: May I request an amount of money I need to cover my cost to attend the GSA Annual Meeting?
A: No. Awards will be determined by the amount of contributions received. Funds will be divided so as to allow a maximum number of students to attend the Annual Meeting while still covering a reasonable portion of the associated expenses. The fund is designed to offset some of the costs, not all costs involved.
Q: I am an international student and my expenses are likely to be higher than those from the U.S. Will my award be higher?
A: Since awards are solely based on the number and amount of contributions received we cannot make a determination at this time. If enough contributions are received, it is possible that the geographic locality of the student will be taken into account.
Q: Why do you need my social security number on the Student Travel Fund application form?
A: Like most awards, the Internal Revenue Service considers the GSA Student Travel Fund awards as taxable income. A Form 1099 will be sent to award winners.
Q: I had to cancel my attendance at the last moment and have to pay for my airline ticket, am I still eligible for the Student Travel Fund?
A: No, unfortunately you are not eligible for the travel fund in this case. The purpose of the fund is to ensure that students attend the GSA Annual Meeting and receive the full benefits of attending.
Q: I am traveling with friends, sharing a hotel room and working as a Student Volunteer to save money. Am I still eligible for the Student Travel Fund?
A: Yes, you are eligible for the Student Travel Fund. Students may use the money in whatever method they chose whether it be for airline tickets, hotel expenses, food, gas, reimbursement of registration fees, etc. Documentation of the use of the award money is not required. It's your money, spend it as you like as long as you attend the GSA Annual Meeting.
Q: I have other questions. Who can I contact?
A: You may contact Erin Pitner (epitner@geosociety.org) with your questions.
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Title Sponsor of the 2004 Annual Meeting

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Last Revised on 20 October, 2004