Geoscience Horizons

Student Volunteers

Job Descriptions

Alternates may be assigned a wide variety of positions to fill in those positions when volunteers miss assignments. Alternates are encouraged to bring course work or reading materials with them for idle periods. Alternates are strongly encouraged to attend one of the Presentation Coordinators Training Sessions which are offered Saturday, Monday and Tuesday from 12:15 to 1:15 p.m. and Sunday from 12:00 to 1:00 p.m.
Annual Meeting Office Runner
Must be a pleasant, helpful person to answer phones and questions from walk-in attendees. Quick learner. Able to make simple decisions and handle the unexpected. Must work well with others. Ability to run errands, (deliver signs, check meeting rooms). Will assist the office manager as needed, which could be anything. Should wear comfortable shoes and be clean.
Badge Pickup Coordinator
Responsible for handing out Programs and Badge Holders to people who have preregistered and have their badges that were mailed to them with them. There is not computer work required. Bring a book for slow times.
Bookstore Set up/Tear down
Heavy lifting of boxes off skids onto tables per floor plans and directives of GSA Bookstore staff members. Must be organized and able to work independently after receiving instructions (must understand English). Must wear comfortable clothes and shoes suitable for lifting, getting dirty, etc. Saturday will be a full day; brake for lunch on own.
Exhibit Booth Assistant
Hand out literature as requested. Neat appearance is required. Customer service oriented and willingness to engage visitors in conversation about exhibitor's materials.
Field Trip Helper
Help check in field trip participants and hand out material. Transports guidebooks from storage area to departure areas. Must be in good physical condition and be able to lift boxes weighing between 25 and 40 pounds. Being on time (early a.m.) for scheduled shift is very important. Neat appearance is required, but jeans and comfortable shoes are appropriate.
Presentation Coordinator Training
All presentation coordinators must take this training before their first scheduled presentation coordinator position. Alternates are strongly recommended to take this training also. The hour of training is credited toward your total number of volunteered hours (one hour only).
Registration Printer Monitor
This position requires inserting badge stock into badge holders and distributing to registrants with meeting materials. Additionally, it is also responsible for supplying laser printer with paper, and clearing possible paper jams. Experience with a laser printer preferred. Must work quickly. Must be neatly dressed and work well with people.
Registration Runner
Run errands for GSA registration staff and keep registration materials stocked and in order. May require lifting of up to 20 pounds. Must be neatly dressed, as you will be visible to attendees. Should be able to work quickly and work well with people. Knowledge of local stores, restaurants, etc. may be required.
Registration Set up
Will assist in unpacking of registration crates and setting up registration area prior to the meeting. May be required to boxes/crates weighing 40-50 pounds. Running errands may be required. Must work quickly. Jeans/work clothes and gloves are suggested, as these people may get dirty.
Short Course Presentation Coordinator
Check names at the door, help set up classrooms, operate a 35-mm slide projector, LCD projector and computer. Pre-conference presentation coordinators must have previous experience with 35-mm slide projector and LCD projector. Lunch is included.
Sign Placement/Pickup
Responsible for correct placement of session and other signs before the meeting starts.
Student Volunteer Office Assistant
For students with a wide range of skills and experience. Help verify proper placement of people and things. Help solve problems with a level head. Fill in for absent volunteers. Photocopying. Must be able to help deal with many problems/people at once without getting flustered. Students with knowledge of excel and word-processing are welcome. Assist with posting of job assignments.
Technical Session/Hot Topics Presentation Coordinator
Must attend one Presentation Coordinator Training Session prior to serving as a presentation coordinator. Operate a 35-mm slide projector, LCD projector and computer. Sessions are offered Saturday, Monday and Tuesday from 12:15 to 1:15 p.m. and Sunday from 12:00 to 1:00 p.m. Pre-conference presentation coordinators must have previous experience with 35-mm slide projector and LCD projector.
Ticket Taker
Take tickets from attendees. May be requested to sell tickets to attendees. May be asked to help with crowd control and seating arrangements, facilitate Q&A with portable microphones; collect evaluation forms at end of event.

Work Request Form

Oct. 30 - Nov. 6

See this year's Job Descriptions

Also see ...

Subaru - Title Sponsor of the 2003 GSA Annual Meeting

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Last Revised on September 3, 2003

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