| Event Planning Deadlines |
| June 13 |
Deadline for meeting space submittal. |
Requests received after this date will not have 1st priority, and will be assigned as space allows. |
| July 1 |
All payments due for meeting space rental. |
Space will not be assigned for unpaid events. |
| July |
Space assigned |
Except for those who need their meetings assigned to technical session rooms in the convention center. These will not be assigned until mid-August when the Technical Session is finalized. |
| Late July |
Space assignment sent out |
Except for those in tech session rooms. |
| Mid – late August |
Space assignments sent out for events in Technical Session Rooms |
Sent from GSA. |
| Late July – end of August |
Orders need to be submitted for Audio Visual, Food & Beverage, and any additional requests. |
Depending on where you are assigned, orders will either come directly to GSA, or to contact at HQ Hotel. |
| October 10 |
Final Food & Beverage (F&B) Guarantee |
Final F&B guarantee due to GSA. |
| TBD |
Program Deadline |
Information to be printed in the meeting Program must be submitted by this date. |
| TBD |
Corrections or changes to function orders. |
These are due back to GSA. |
| Net 30 Days |
Full Payment of event incidentals. |
Full payment is due to GSA or hotel for event incidentals. |
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Key Events
When choosing a time for your event, you should consider these events already scheduled.
- Technical Sessions
- Sunday, 8 a.m.-noon, & 1:00-3:45 p.m.
- Mon-Wed, 8 a.m.-noon, & 1:30-5:30 p.m.
- GSA President's Student Breakfast
- Sunday, 7:00-8:30 a.m.
- GSA Presidential Adddress & Awards Ceremony
- Sunday, 4:00-6:00 p.m.
- Welcoming Party, Exhibits Open
- Sunday, 6:00-8:00 p.m.
- Group Alumni Reception
- Monday, 7:00-9:30 p.m.
- Private Alumni Parties
- Monday, 5:00-midnight
- Hot Topics
- Sun, 12:00-12:45 p.m.
- Mon-Wed, 12:15-1:15 p.m.
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