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Education Programs Coordinator

Geological Society of America 
February 2017

Job Title Education Programs Coordinator
Organization/Dept Geological Society of America
Department of Education, Communications, and Outreach
Location Boulder, Colorado (no relocation assistance available)
Reports to Education Programs Manager
Employment Type Full Time
Term of employment two years with possibility for renewal
Salary Commensurate with qualifications

Job Brief

GSA is seeking a competent Education Programs Coordinator to undertake a variety of administrative and program management tasks. This person will help in planning and organizing programs and activities—as well as carry out operational duties—to support informal, precollege (K-12), undergraduate, and graduate level Earth science education.  The overarching goal is to increase positive impacts of the programs, ensuring implementation of policies and best practices, within specified timeframes and budgets.

The position works to build positive relations among all stakeholders.  Internally that includes the Education, Communications, and Outreach (ECO) department, Information Technology staff, the Executive Office, and the GSA Foundation.  External stakeholders include individual GSA members at all career levels, GSA committees, Division and Section leadership, and partner organizations within the scientific community (NAGT, NSTA, NESTA, AGI, and others). Other potential external groups include government agencies, private industries, academic institutions, and various sources of donor/sponsorship funds.

To be effective in this role, candidate must be an excellent project manager, organized and detail-oriented, and comfortable working with diverse teams. Background, interests, and experience should bridge Earth science and education.

Duties & Responsibilities

K-12 Educator Programs

  • Coordinate the development, presentation, marketing, and evaluation of teacher geoscience field trips, led by GSA member volunteers.  Help develop a new pilot program based on GSA strengths and modeled on proven program successes.
  • Serve as GSA’s point of contact for educational collaborations with partner societies such as, National Science Teachers Association (NSTA), the National Association of Geoscience Teachers (NAGT), the National Earth Science Teachers Association (NESTA), and other organizations. Project portfolio may fluctuate as opportunities arise and sunset.
  • Provide logistical support for educational activities at GSA Annual Meetings and other conferences, including, but not limited to, education-related short courses, workshops, technical sessions and receptions.
  • Advocate for and communicate with GSA’s teacher members  via newsletters, social media networks, etc.
  • Lead GSA’s involvement in the EarthCache program, part of the global GPS-based activity of geocaching; this includes coordinating GSA member involvement, and coordinating efforts to further the use of EarthCaching as an educational tool.
  • Serve as the staff liaison to the GSA Education Committee.   Committee support includes working with the Chair to organize committee meetings, communicate and follow-up with committee members, identify issues for discussion, prepare e-packets, and prepare written reports for GSA Council. 
  • Keep informed about activities of the Geoscience Education Division and the geoscience education community at large.

Graduate Student Research Grants Program

  • Market the research grants opportunities widely throughout GSA, and externally as appropriate.
  • Coordinate recruiting for graduate research grant applicants with the GSA GeoCorps America and NPS Geoscientists-in-the-Parks (GIP) programs (concurrent timeframes and overlapping target audiences).
  • Communicate with grant applicants to ensure application requirements are met and follow-through with grantees throughout the annual process.
  • Serve as GSA staff liaison to Research Grants Committee and facilitate review and selection processes.
  • Coordinate logistics for Annual Meeting on-site awards’ ceremonies and recognition events.
  • Report on grants activity to members and donors as required.  Assist with NSF reporting requirements and renewal proposals.
  • Organize and provide data to support the annual audit process.


  • Collaborate with the IT department to manage online application and registration processes and procedures, and identify and coordinate changes and improvements as needed.
  • Assist IT and ECO staff in the maintenance of GSA Education web pages and use social media to market and extend programs.
  • Respond to requests from GSA members, students, educators and the general public. Maintain a record of this correspondence.
  • Prepare and analyze evaluations and statistics of GSA education programs.
  • Support GSA Foundation efforts to maintain existing and obtain new sponsorship/grants to support education programs.
  • Provide feedback & data to maintain ongoing communications with the Education Programs Manager and ECO Director.
  • Participate with department and staff in GSA activities as required.
  • Other duties as assigned.

Education and/or Professional Experience

  • Graduate degree or commensurate experience in education and/or science preferred.
  • Minimum of five years’ experience coordinating programs or managing complex projects.
  • Thorough understanding of marketing principles, PR, and business strategy, using those skills in pursuit of business objectives.
  • Ability to coordinate multiple, detail-oriented projects simultaneously with ease.
  • Research skills.
  • Proficiency with budget management.
  • Ability to establish and maintain good working relationships with all levels of the organization including skills for working with volunteers.
  • Must be comfortable contacting members and scientists, making introductions, and networking.
  • Necessary professional competencies include: initiative, communication (written and oral), critical thinking, creativity, analytical reasoning, and process management.
  • Highly proficient in Microsoft Office software; Word, Excel and PowerPoint.  Also Google apps, video conferencing. Ability to quickly learn new software and systems. 
  • Web editing (through a content management system) and graphic design skills are a plus.
  • Experience in obtaining program sponsorship/grant support is a plus. 

Working environment/Physical Requirements

  • Expected to work out of headquarters office in Boulder, Colorado.  Willing and able to travel on occasion and participate in weekend or evening meetings as needed.
  • Extensive computer work—six or more hours per day; multiple projects and multiple deadlines that create a demanding work environment are standard.

To Apply

Send resume and cover letter to until 22 March 2017.  Please include “Education Coordinator” in the subject line.