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The Local Committee Chairman in consultation with the chairmen of the other committees prepares copy. You will find it helpful to refer to an announcement in GSA Today while gathering your material.

You may also want to post announcement information on your institution, department, or company Web site. We ask that GSA's web site is considered the main web site for your announcement, and that any changes to the information is passed along to GSA in order to update our web site. You are responsible for updating any other web sites. All sites need to contain the same information.

Preliminary Announcement

The preliminary announcement is considered your "Call For Papers." GSA's Technical Program Manager, Nancy Wright, will work closely with you throughout this entire process. You will be reminded when due dates are approaching.

Sections are budgeted for one printed page in GSA Today for their preliminary announcement. However, the entire information will be posted on the web site. GSA covers the cost for this.

The preliminary announcement should be sent, unformatted, to Nancy Wright at as a WORD attachment and is due approx. nine months before the meeting. It is published in GSA Today seven months prior to your meeting. At the same time, we also post this information on our GSA Web site.

Sample of Preliminary Announcements.

Preliminary Announcement copy should include condensed information on the following:

Second Announcement

The second announcement should include more details on the meeting events, field trips, and registration.

Second Announcement copy should include detailed final information on the following:

 * Very Important: All images must be submitted to GSA in a high resolution format (300 dpi) for printing purposes.

Program Text

The program booklet is the "give away" during the meeting. You should plan on publishing at lease one book per registrant. Nancy Wright will work with you to help figure out the quanity of books needed.

The text for the Program book should come from the section meeting chair, and should contain all the information for the meeting (dates, times, locations, fees). It is also important to include a Schedule of Events, as well as all exhibitors who have contracted to be at your meeting.

Here is a great example of the program text. This is from the 2014 Northeastern Section meeting.

The program text is due to Nancy Wright same day as the technical program is completed. She will provide that date to you.